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According to comments made by Sudbury’s Assistant Town Manager and Finance Director, Victor Garofalo, the May 20 Special Town Meeting is estimated to cost between $15,000 and $25,000. He informed the Finance Committee that the Town will request a Reserve Fund Transfer to pay for the Special Town Meeting.
Garofalo addressed the Finance Committee during an April 27 meeting. He explained that the Special Town Meeting will need to be held in the Lincoln-Sudbury Regional High School (L-S) gymnasium, as the auditorium is already booked and there was no other availability during the small window in which the Town is required to hold the meeting.
According to Garofalo, the gymnasium is not equipped with the same audio/visual capabilities and seating as the L-S auditorium. He went on to explain the rental of the audio/visual equipment is estimated to cost between $10,000 and $12,000. He also noted that the Town will need to rent chairs.
Earlier this month Town Manager Andy Sheehan told the Select Board that a typical Town Meeting in the L-S auditorium runs the Town around $6,000.
Garofalo told the Finance Committee the Town would be requesting a Reserve Fund Transfer to pay for Special Town Meeting sometime in June. At that point, the total cost will be certain. The Finance Committee must vote to authorize such a transfer.
Further discussion of the Special Town Meeting is expected during the Tuesday, April 28 meeting of the Sudbury Select Board. Read this for more information about the articles on the warrant for the Special Town Meeting.